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Conformity Certificates Approval

Introduction

In accordance with the decision of the Ministerial Council of the GCC Standardization Organization (GSO) held in Kuwait on 12th October 2004 to have a common GCC Conformity Certificate based on the relevant Gulf Standards for new motor vehicles and tires, the GCC Conformity Certificate for Motor Vehicles and Tires will be verified and approved by the GSO's Head quarters starting January 1st, 2005.

Procedure

The following procedure will be adopted to enforce the new system:

  1. Conformity Certificate Request Submission
    • Existing Models of vehicles For existing models with previously held GCC Conformity Certificates, manufacturers should submit for new GCC Conformity Certificate (two originals) to the GSO head office. (It is not necessary to provide test report and substantiating data for existing models of vehicles).
    • New models of Vehicles Manufacturers should submit for GCC Conformity Certificate (two originals) along with test report to GSO. It is not necessary to provide substantiating data at this stage. However GSO reserves the right to ask for test reports or test data if needed. The tests shall be carried out at the manufacturers testing facility or at an independent facility accepted by GSO.
    • Tyres Manufacturers should submit for GCC Conformity Certificate (two originals) along with relevant test report format to GSO along with substantiating test reports/test data.
  2. Submitted documents will be reviewed for completeness and accuracy. On successful review the GSO will allot a reference number to each certificate submitted.
  3. GSO will review the certificate and the test documents and will confirm approval/rejection of the vehicle/tyre to the concerned manufacturer. If the review results in rejection then the reason for this will also be communicated to the manufacturer.
  4. The GSO will approve the relevant GCC Conformity Certificate.
  5. In the case of rejected certificates the reason for the rejection will be communicated to the manufacturer.

Note:
The test report shall be prepared by the manufacturer on their company's letterhead paper using the appropriate format mentioned under item 5.
If deemed necessary, a visit to the manufacturing plant may be requested in order to evaluate the testing facility available and its management system. Moreover, witness testing where necessary, may also be required. We reserve the right to request relevant tests to be carried out by an independent third party accredited laboratory.

Validity of the GCC Conformity Certificates

The validity of the GCC Conformity Certificate shall be as follows:

  • Vehicles: Certificate is valid until the end of the last month of the calendar year by which the model year is designated.
  • Tires: Certificates is valid for one year from the date of approval.

The approved GCC Conformity Certificates is acceptable in all GCC Countries.

Fees:

The fees to be charged remain the same as those charged under the previous GSMO's scheme as follow:

  • Motor Vehicles:  S.R 1000 per certificate.
  • Tires:  S.R. 500 per certificate.

 

Action to be taken to implement the new system:

The following attached formats will be supplied by GSO office to the manufacturers:

  • GCC Conformity Certificate for Motor Vehicle (in accordance with Gulf standard 48) (See Appendix A )
  • GCC Conformity Certificate for Passenger Car Tyres (in accordance with Gulf standard 51) (See Appendix B)
  • GCC Conformity Certificate for MPV, Bus, Truck and Trailer Tyres (in accordance with Gulf standard 647) (See Appendix C )
  • GCC Conformity Certificate for Temporary used spare tyres (in accordance with Gulf standard 1052) (See Appendix D )
  • Motor Vehicles - Test Reports (See Appendix E )
  • Motor Vehicles - Tyres - Test Reports. (See Appendix F )

 

Should you require any more information or explanation do not hesitate to contact us at gso-cer@gso.org.sa

 

GSO Procedure for approval of Certificates - ECCS


Step 1 - Registration:

New Registration:
- Login to the GSO website (www.gso.org.sa) and register (see below). For registered companies, re-register and update your
• Fill all the fields in the registration form
• Upload an authorization letter (indicating the responsible staff/person/entity that will access the ECCS in behalf of the manufacturer)
• Upload header of the company letterhead (Dimension: 16cm x 3cm, Min. resolution: 150 pixels/inch or dpi, Format: jpg, gif or png)

- Then the username and password is given but in active (for verification).

- Once GSO's Conformity Assessment Dept. (CAD) receives and verifies the registration. CAD will activate the ECCS account and immediately it can be used to access the ECCS.

Old Registration:
- Press the "Edit Template Information" (located at the top right corner of the registration form).

- Upload header of the company letterhead (Dimension: 16cm x 3cm, Min. resolution: 150 pixels/inch or dpi, Format: jpg, gif or png).

- Type the following details:
• Name of the authorized signatory
• His/her position/job title
• Department (optional)

- Press "Save"

 

Step 2 - Application Submission:

- Login to the ECCS site (http://eccs.gso.org.sa), enter the user name and password.

- All the required fields must be fill-up per application and once all the application are submitted, in order to create a Batch the RGCCA and proof of payment (evaluation fee) must be uploaded.

If required, a demand invoice can be requested thru the ECCS before processing the evaluation fee.

Request for GSO Conformity Certificate Authentication (RGCCA) must be printed on the manufacturer's original letterhead with GSO's RGCCA format. All models/types (for vehicle) / sizes/types (for tyre) must be indicated and signed by the authorized person, he/she must write his/her full name, job title/designation and date signed in English then stamped with the company seal.

Proof of Payment (Evaluation Fee) is paid by either direct transfer or Visa/Mastercard (no need for uploading). In addition, linking your proof of payment to 2 or more Batches are not acceptable, the exact amount must settle the total number of applications submitted for the specific Batch.

• Evaluation fee per vehicle model/type is US$ 410 or 1,500 Saudi Riyals
• Evaluation fee per tyre type/size is US$ 190 or 700 Saudi Riyals

Name: GCC Standardization Organization
Bank: Banque Saudi Fransi
Branch: Riyadh Main Branch, Saudi Arabia
Swift Code: BSFRSARIGEM
Account No. IBAN: SA56 5500 0000 0513 2350 0347 (Saudi Riyals)
Account No. IBAN: SA56 5500 0000 0513 2350 0444 (US Dollar)

- The manufacturer will receive a notification stating "Batch created successfully" on the same web page.

 


Step 3 - Evaluation Process:

- Once GSO receives the submitted Batch, the attached RGCCA and Proof of Payment (Evaluation Fee) will be verified, if it is complying with GSO requirements?
• If Yes, the evaluation process continues
• If No, the evaluation process is on-hold until the manufacturer complies

- Each submitted Batch will be assigned to a Technical Engineer for the initial evaluation.

- After the initial evaluation, it will be transferred to the Senior Technical Engineer for the final evaluation (the whole evaluation period is 5 working days).

- Then a notification is sent thru the Manufacturer's ECCS registered email address concerning the status of their submitted Batch (see below)

Approved: See Step 4 - Approved Batch

Rejected:
if the manufacturer will re-submit then the applications must be revised based on the notification sent. Basically it will be treated as a new application, so a new RGCCA and Proof of Payment need to be submitted (Start from Step 2).

On-Hold:
It is necessary to comply with the additional requirements indicated on the notification, in order to finalize the evaluation process.

Step 4 - Approved Batch (CCRs):

Once the notification for the approved certificates (on-line stamping) has been received, the following steps must be taken:

 


- Print the approved certificates in white A4 paper.

- The registered authorized person signing the approved certificates must attest his/her signature on the allocated portion of the approved certificate (bottom right-side) then stamp the company seal below it.

- Once all approved certificates has been printed, signed and stamped by the manufacturer. Scan all and save it as a PDF file (Resolution: between 100-150 dpi, colored).
• If approved certificates are more than 50, divide it equally and save to two or more PDF files (Max. scanned certificates should be 50 per PDF file).
• Filename structure will be "Batch Number, - , Manufacturer's Name, - , First CCR number, - ,Last CCR number".

e.g. 1-GSOMotors-00001-00005
2-GSOTires-00006-00010

- Upload scanned PDF files thru the "Manage" tab
• Press "Manage" tab then press "Upload Certificates".
• Press "Add Stamped Certificate" then "Upload"
• Type the first CCR number and Last CCR number of the uploaded PDF file on the blank boxes parallel to the PDF file.
• Press "Save", if there are two or more PDF files to be uploaded go back to "Add Stamped Certificate" and do the process until all are uploaded.
• Press "Done"

Note: All approved certificates must be immediately uploaded after it is signed by the authorized person and stamped with the manufacturer's seal with in 2 working days, that is to be officially accepted in releasing procedures in the customs in GCC countries.

 

 

 

 


Step 1 - Registration:
New Registration:
- Login to the GSO website (www.gso.org.sa) and register (see below). For registered companies, re-register and update your
• Fill all the fields in the registration form
• Upload an authorization letter (indicating the responsible staff/person/entity that will access the ECCS in behalf of the manufacturer)
• Upload header of the company letterhead (Dimension: 16cm x 3cm, Min. resolution: 150 pixels/inch or dpi, Format: jpg, gif or png)
- Then the username and password is given but in active (for verification).
- Once GSO's Conformity Assessment Dept. (CAD) receives and verifies the registration. CAD will activate the ECCS account and immediately it can be used to access the ECCS.

Old Registration:
- Press the "Edit Template Information" (located at the top right corner of the registration form).
- Upload header of the company letterhead (Dimension: 16cm x 3cm, Min. resolution: 150 pixels/inch or dpi, Format: jpg, gif or png).
- Type the following details:
• Name of the authorized signatory
• His/her position/job title
• Department (optional)
- Press "Save"



Step 2 - Application Submission:
- Login to the ECCS site (http://eccs.gso.org.sa), enter the user name and password.

- All the required fields must be fill-up per application and once all the application are submitted, in order to create a Batch the RGCCA and proof of payment (evaluation fee) must be uploaded.

If required, a demand invoice can be requested thru the ECCS before processing the evaluation fee.
Request for GSO Conformity Certificate Authentication (RGCCA) must be printed on the manufacturer's original letterhead with GSO's RGCCA format. All models/types (for vehicle) / sizes/types (for tyre) must be indicated and signed by the authorized person, he/she must write his/her full name, job title/designation and date signed in English then stamped with the company seal.
Proof of Payment (Evaluation Fee) is paid by either direct transfer or Visa/Mastercard (no need for uploading). In addition, linking your proof of payment to 2 or more Batches are not acceptable, the exact amount must settle the total number of applications submitted for the specific Batch.
• Evaluation fee per vehicle model/type is US$ 410 or 1,500 Saudi Riyals
• Evaluation fee per tyre type/size is US$ 190 or 700 Saudi Riyals

Name: GCC Standardization Organization
Bank: Banque Saudi Fransi
Branch: Riyadh Main Branch, Saudi Arabia
Swift Code: BSFRSARIGEM
Account No. IBAN: SA56 5500 0000 0513 2350 0347 (Saudi Riyals)
Account No. IBAN: SA56 5500 0000 0513 2350 0444 (US Dollar)

 


- The manufacturer will receive a notification stating "Batch created successfully" on the same web page.

Step 3 - Evaluation Process:
- Once GSO receives the submitted Batch, the attached RGCCA and Proof of Payment (Evaluation Fee) will be verified, if it is complying with GSO requirements?
• If Yes, the evaluation process continues
• If No, the evaluation process is on-hold until the manufacturer complies
- Each submitted Batch will be assigned to a Technical Engineer for the initial evaluation.
- After the initial evaluation, it will be transferred to the Senior Technical Engineer for the final evaluation (the whole evaluation period is 5 working days).
- Then a notification is sent thru the Manufacturer's ECCS registered email address concerning the status of their submitted Batch (see below)

Approved: See Step 4 - Approved Batch
Rejected:
if the manufacturer will re-submit then the applications must be revised based on the notification sent. Basically it will be treated as a new application, so a new RGCCA and Proof of Payment need to be submitted (Start from Step 2).
On-Hold:
It is necessary to comply with the additional requirements indicated on the notification, in order to finalize the evaluation process.


Step 4 - Approved Batch (CCRs):
Once the notification for the approved certificates (on-line stamping) has been received, the following steps must be taken:
- Print the approved certificates in white A4 paper.
- The registered authorized person signing the approved certificates must attest his/her signature on the allocated portion of the approved certificate (bottom right-side) then stamp the company seal below it.
- Once all approved certificates has been printed, signed and stamped. Scan all and save it as a PDF file (Resolution: between 100-150 dpi, colored).
• If approved certificates are more than 50, divide it equally and save to two or more PDF files (Max. scanned certificates should be 50 per PDF file).
• Filename structure will be "Batch Number, - , Manufacturer's Name, - , First CCR number, - ,Last CCR number".
e.g. 1-GSOMotors-00001-00005
2-GSOTires-00006-00010
- Upload scanned PDF files thru the "Manage" tab
• Press "Manage" tab then press "Upload Certificates".
• Press "Add Stamped Certificate" then "Upload"
• Type the first CCR number and Last CCR number of the uploaded PDF file on the blank boxes parallel to the PDF file.
• Press "Save", if there are two or more PDF files to be uploaded go back to "Add Stamped Certificate" and do the process until all are uploaded.
• Press "Done"

Note: All approved certificates must be immediately uploaded after it is signed by the authorized person and stamped with the manufacturer's seal with in 3 working days, that is to be officially accepted in releasing procedures in the customs in GCC countries